Graham and Rhona Beck Skills Centre Blog

Graham and Rhona Beck Skills Centre Blog

Conference Agenda Sample

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on Monday, 28 April 2014 in Skills Centre Blog

Event planners are expected to produce an agenda for the meetings, conferences and events they organize.

 

Writing an agenda for a conference-- especially a multi-day program -- is sometimes challenging because the agenda or at-a-glance itinerary needs to be brief, but provide comprehensive information. After all, most guests and attendees will be familiar with the program, but don't want to carry around an extensive document to know where they should be and when.

An agenda should provide the following pieces of information:

 

Name, date and location of the event.

Specific times and days for activities.

Items should be brief and easy to follow.

Every activity must have a time and place.

The event schedule should be full.

Attendees should know where they can find more information.

 

Your agenda should be easy to follow, and if possible, try to get everything on one page. Remember, the general itinerary is one of several different items that are part of writing formal invitation materials; the attendee should receive several different items in your communication, so there will be plenty of opportunities to provide information in more depth on another document.

 

Sample Conference Agenda

[date]

7:00 pm to 9:00 pm

Registration and Reception

 

[date]

7:30 am to 8:00 am

Continental Breakfast

 

8:00 am to 10:00 am

Opening Ceremonies

Keynote Addresses:

[Name, Company]

[Name, Company]

 

10:00 am to 10:30 am

Break

 

10:30 am to 12:00 pm

Presentation: Sales and Marketing

 

12:00 pm to 1:30 pm

Lunch

Keynote Address:

[Name, Company]

 

1:30 pm to 3:00 pm

Presentation: Competition in the Industry

 

3:00 pm to 3:15 pm

Break

 

3:15 pm to 4:45 pm

Presentation: Quality Assurance

 

6:00 pm to 8:00 pm

Evening Reception

 

[date]

7:30 am to 8:00 am

Continental Breakfast

 

8:00 am to 10:00 am

Keynote Addresses:

[Name, Company]

[Name, Company]

 

10:00 am to 10:30 am

Break

 

10:30 am to 12:00 pm

Presentation: Employee Motivation

 

12:00 pm to 1:30 pm

Lunch

Keynote Address:

[Name], [Company]

 

1:30 pm to 3:00 pm

Presentation: Running a Tight Ship and Still Having Fun

 

3:00 pm to 4:00 pm

Break

 

4:00 pm to 5:30 pm

Closing Ceremonies

 

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